25 Apr 2018

Minutes of a Regular Meeting of the Board of Directors of NumFOCUS. All votes are reported in the form “(Y/N/A)” (in favor-Y‚ opposed-N‚ abstentions-A; e.g. “4-1-2” means “4 in favor, 1 opposed, and 2 abstentions”).

Participating: Andy Terrel, Leah Silen, Ralf Gommers, Jennifer Klay, Didrik Pinte

Not Attending: Lorena Barba

Approval of Minutes from last meeting: Approved (3/0/0)

Items Voted on by Email: -

Treasurer’s Report:

• Q1 detailed profits and loss sheet presented.
• metrics and budget overviews will be given next meeting
• Q1 totals:
  • Admin + PyData: $824,811.41
  • Projects: $1,424,461.52

Executive Director’s Report:

• Discussion on compensation for contractors, based on the JH Fellowship details. Action Ralf: find the policy that the PSF has on payment levels for contractors.
• Proposed Summit dates at Microsoft in New York, Sep 22-25
• Summit: form a committee to construct the program. Andy & Leah to sit together to prepare and send out an email to projects on this topic.

Discussion Items

1. Affiliated Project Status QuTiP

Approval of Affiliated Project Status for QuTiP: As requested they have adopted and added a CoC to their website.

Approved (4/0/0)

2. Board meeting times

Lorena’s request, follow up via email.

3. NumFOCUS EU

Liability information: Didrik checked, similar limited liability in France as in the US. Document on next steps was discussed.

4. John D. Hunter Plotting Contest

• Proposal received to fund this content for $2,250.
• Contest run through SciPy in the past but hasn’t been recently implemented; this is a call to bring it back and fund through NumFOCUS
• Communication with SciPy organizers needs to happen; Matplotlib leaders need to run it, maybe shouldn’t be NumFOCUS-centered
• Proposal: Fund this year but for the future, work with SciPy, Matplotlib and the Hunter family to formalize program independent of NumFOCUS.

Funding of $2250 approved for this year (4/0/0).

5. Sustainability Program

• Summit: form a committee, staff member, a board member, and 3 project leads
• Leah and Andy will meet to discuss details

6. NumFOCUS Board Chair

Because Andy will now be paid by NumFOCUS and will need a contractor agreement, Andy proposes to name a different Chair of the board to avoid a conflict of interest. Board vote (4/0/0): Ralf will be the Chair going forward.