12 Jul 2018

Minutes of a Regular Meeting of the Board of Directors of NumFOCUS, in-person at the SciPy'18 conference. All votes are reported in the form “(Y/N/A)” (in favor-Y‚ opposed-N‚ abstentions-A; e.g. “4-1-2” means “4 in favor, 1 opposed, and 2 abstentions”).

Participating: Lorena Barba, Andy Terrel, Ralf Gommers, Leah Silen

Not Attending: Jennifer Klay, Didrik Pinte

Approval of Minutes from last meeting: Approved (3/0/0)

Items Voted on by Email: -

Treasurer’s Report: first Q2 report in progress, ready for review in advance of next board meeting

Executive Director’s Report: discussed

Discussion Items

1.pythonxy.org

The owner of pythonxy.org is asking if we would like to take over ownership of this domain? He will not be renewing. Potentially valuable/useful, plus don’t want it to be a domain squatting site. Agreed that we should accept the transfer.

2. Community Alliance application from ESIP

Community Alliance with Earth Science Information Partners (ESIP, http://esipfed.org): Approved (3/0/0)

3. Summit Update

• Content committee: Brian Granger, Matt Turk, Gina Helfrich, Bryan Weber (Cantera) (Kelle Cruz, Dan Katz),
• James Powell working on the forum/industry side.
• Logistics is pretty much set up.
• Participation:
  • Sponsored projects: 1 free spot, 3 total max
  • Affiliate projects: no free spots, 3 total max.
  • List of affiliate projects needs review, not everyone got it apparently.

4. Advisory Council composition

• Jason Grout will be joining the Advisory Council as Bloomberg’s representative. This is one of the benefits as a platinum sponsor.
• Update of https://www.numfocus.org/community/people needed. Matt Greenwood (Two Sigma) also needs to be added.
• A Capital One representative will also still be added (discussion in progress).

5. Board Elections

• How many seats? Options are 5 or 7.
• Election process?
  1. Nomination process; any member can nominate.
  2. Voting by all members in leadership positions → to be defined in detail, e.g. 5 hours a month of community work.
  3. Consensus ratification (can include possible adaptation for diversity, community representation, etc.)
• Come back to this process by email. Nomination email end next week. Target voting date: end of August, one month before Summit.

6. Corporate Sponsorship Prospectus

Ready for distribution

7. Open EdX update

Andy is preparing a proposal for a fuller master training program that includes OpenEdX.