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11 Oct 2018

Minutes of a Regular Meeting of the Board of Directors of NumFOCUS. All votes are reported in the form “(Y/N/A)” (in favor-Y‚ opposed-N‚ abstentions-A; e.g. “4-1-2” means “4 in favor, 1 opposed, and 2 abstentions”).

Participating:

Board members: Andy Terrel, Katrina Riehl, Sylvain Corlay, Stefan van der Walt, Jane Herriman, James Powell

ED: Leah Silen

Previous Board Members: Ralf Gommers, Didrik Pinte

Board Members Not Attending: Lorena Barba

Approval of Minutes from last meeting:

Approved (4/0/0) by vote on GitHub by the outgoing board:

https://github.com/numfocus/numfocus-board/pull/23 (status as of c0d3307020aec87fbcd1d1cb4a2de85961b238c6)

Items Voted on on Github: -

Executive Director’s Report: No report for this meeting other than providing help onboarding new board members.

President’s Report:

Topics discussed included the Summit and the status of proposals/initiatives for educational platform and NumFOCUS infrastructure grants.

Treasurer’s Report: -

Discussion Items

a. Reports

i.  The board discussed creating a template for proposals.

ii. The board discussed making a set of slides for people to put in their talks, possibly including information on the history of NumFOCUS, its projects, and its board (including initiatives undertaken as well as what did and did not work regarding fundraising and grants). The board also discussed gaps in NumFOCUS staff.

b. Officer Elections

All officer roles – their responsibilities and time commitments – were discussed.

i. Lorena and James were nominated for Chair.

ii. Andy was nominated for President.

iii. Katrina was nominated for Treasurer.

iv. Jane was nominated for Secretary.

All uncontended officers approved 6/0/0. Filling the office of Chair required a later conversation with Lorena.

c. The roles of NumFOCUS vice presidents and committees, as well as the need to clearly define the scope of the work they should undertake, was discussed.

d. Onboarding documentation for new board members was discussed.

e. Polling to determine board meeting times was discussed.

f. Small Development Grant CFP was sent out on 9/18. Board members were asked to promote the CFP.

e. Upcoming PyData events:

i.  NYC: Oct 17\~19

ii. LA: Oct 21\~23

iii. DC: Nov 16\~18 (CFP closed, potential keynote/invited speaking slots available)

iv. Warsaw: Nov 19\~20 (CFP closed)

v.  Miami: Jan 9\~11 (2019, CFP not open yet)

Actions Items

NumFOCUS staff agreed to