07 March 2019
Minutes of a Regular Meeting of the Board of Directors of NumFOCUS.
All votes are reported in the form “(Y/N/A)” (in favor-Y‚ opposed-N‚ abstentions-A; e.g. “4-1-2” means “4 in favor, 1 opposed, and 2 abstentions”).
March 7, 2019
Board members: Lorena Barba, James Powell, Katrina Riehl, Andy Terrel, Jane Herriman, Stéfan van der Walt
ED: Leah Silen
Board Members Not Attending: Sylvain Corlay
Approval of Minutes from last meeting: Approved 5-0-0
Resolutions Voted on by Email or Github: NA
Executive Director’s Report:
NumFOCUS’s attorney has finished reviewing bylaws for NumFOCUS EU. James and Sylvain will discuss some requested revisions before the board can vote on the bylaws.
NumFOCUS has two new employees: Walker Chabbott, our Event and Digital Marketing Coordinator, and Lisa Martin, our new Financial Administrator.
Bloomberg has renewed their corporate sponsorship. NumFOCUS is considering managing Jupyter workshop logistics.
The 2018 annual report is in preparation.
a. Tabled from Last 2 Meetings
i. SciPy’s Application for Fiscal Sponsorship We discussed and then approved SciPy as a fiscally sponsored program by a vote of 6-0-0. ii. Strategic Direction - vision, mission, values: The board first discussed a few options for wording that we think best relays the NumFOCUS vision and then voted on and approved the preferred wording. iii. Corporate Sponsorship Updates: The question of how to manage admin fees on corporate sponsorships will be brought to the Advisory Council and otherwise tabled for now.
b. Affiliated Project requests
i. pvlib - Champion: Stéfan This looks like a good fit for NumFOCUS so far. Stéfan will review put together an issue on GitHub so the board can vote. ii. DONUT - Champion: Jane After discussion by the board, we have decided we cannot accept DONUT as an affiliated project because it is not well aligned with the NF mission. iii. CVPM - Champion: Stéfan We received a new application from CVPM and Stéfan will also champion this.
c. Sponsored Projects Survey Results
Results reflect issues with our financial services (especially reimbursements), which should hopefully be resolved by Rocket and the addition of Lisa to our staff. Additional steps to be taken to improve our financial services include: (1) track when each reimbursement comes in and is paid, so that we have data on mean times to reimbursement and can report that data, (2) have the board or a member of the board review this data (initially perhaps every month, and perhaps quarterly thereafter), and (3) provide an additional point of contact for people with issues, such as the NumFOCUS Treasurer.
d. John Hunter Fellowship
We decided to form a subcommittee to decide on the structure of the fellowship. NF will reach out to the matplotlib project to see if they have recommendations for who might sit on the committee.
e. Advisory Council Meeting
We have an upcoming Advisory Council Meeting on March 11, 11am CT.
a. SciPy: Approved as fiscally sponsored project, 6-0-0
b. Approval of NumFOCUS Mission and Vision, 6-0-0
c. DONUT: Rejected 1-5-0