4 April 2019
Minutes of a Regular Meeting of the Board of Directors of NumFOCUS.
All votes are reported in the form “(Y/N/A)” (in favor-Y‚ opposed-N‚ abstentions-A; e.g. “4-1-2” means “4 in favor, 1 opposed, and 2 abstentions”).
April 4, 2019
Board Members: Andy Terrel, Jane Herriman, Lorena Barba, James Powell, Katrina Riehl, Sylvain Corlay
ED: Leah Silen
Board Members Not Attending: Stéfan van der Walt
Approval of Minutes from last meeting: Approved 4-0-0.
Resolutions Voted on by Email or Github: NA
Executive Director’s Report:
a. Staff members were joined by 12 project leads for a call on
03/29. Overall, it was a great meeting with non-stop Q&A.
The next call will be in May.
b. Conversations with Moore about funding are still underway.
c. MathJax and SciPy are in the process of onboarding as NumFOCUS projects.
a. FEniCS requested funding for their 2019 project meeting/ conference June 12-14 at the Carnegie Institution for Science Department of Terrestrial Magnetism, in DC. This is to be used for travel scholarships for researchers and contributors, targeted to underrepresented groups or those unable to fund their own travel, and is a request for renewal of funds granted last year.
i. Approved 5-0-0 2400 USD funding for FEniCS. (This vote occurred before Sylvain arrived.) ii. We decided that we need to better define and advertise the process for fiscally sponsored projects applying for the 10K amount set aside from funds for small development grants. In the future these funds will target travel needs for projects.
b. Small Dev Grant Proposals
i. Acceptance notifications are scheduled to be sent out on the 19th. Ranking should be completed by the 15th in time for any discussion prior to, or at the next board meeting on the 18th of April. ii. The budget is 25K USD for this round and we had about 65K USD requested, spanning 16 proposals. iii. Some unfunded projects would like feedback on why they are rejected. The Board deemed that providing feedback reports is too time consuming and would be better left to a selection committee established to evaluate proposals in the future. v. Andy will reach out to the PSF to seek funding for some of the Python projects, hopefully allowing us to make our Small Dev. Grant funds go farther. vi. We have a new process for ranking proposals: Each board member will sort proposals into three bins by assigning a 1, 2, or 3 to each project (with 1 denoting highest priority). The projects with requests summing to 25K with the lowest scores will be funded. The Board will complete voting by April 11.