3 October 2019

Minutes of a Regular Meeting of the Board of Directors of NumFOCUS.

All votes are reported in the form “(Y/N/A)” (in favor-Y‚ opposed-N‚ abstentions-A; e.g. “4-1-2” means “4 in favor, 1 opposed, and 2 abstentions”).

October 3, 2019


Board Members: Lorena Barba, James Powell, Jane Herriman, Katrina Riehl, Stéfan van der Walt (10:40 PST)

ED: Leah Silen

Visitors: Terry Foor

Board Members not attending: Sylvain Corlay, Andy Terrel

Presentation by Development Director - Terry Foor

NumFOCUS has been ramping up with use of Salsa, a new Customer relationship management database, and is working to improve processes around onboarding new sponsors/maintaining good relationships with existing sponsors.

This presentation included a sponsorship update, including new sponsorships and sponsorship renewals.

The presentation led to a discussion about JupyterCon, including possible venues for the event.

Approval of Minutes from last meeting: Approved 4-0-0

**Resolutions Voted on by Email, Github or additional meetings: **

Executive Director’s Report:

We discussed ways to make the upcoming Summit more valuable for attending projects and to let them know that we are listening to their needs. For example, we discussed sending out a survey on satisfaction with NumFOCUS services prior to the Summit that we can present and openly discuss at the Summit.

The Small Development Grants Review Committee is leading this round of reviews; notifications will go out on November 18.

Leah shared the results of the Paid Contributor Time survey. We talked about the best ways to present this data on the website. Instead of listing just the company names, we may be able to list the names of paid contributors and their professional affiliations.

Discussion Items:

a. mlpack was approved as a fiscally sponsored project conditionally 4-0-0, with encouragement from Leah and the Board to make their governance structure more transparent.

b. Project Status Criteria for Affiliated and Sponsored Projects (Tabled for next regular Board meeting or as a separate discussion)

c. New Affiliated Project Application - ObsPy (Stéfan will champion.)