3 November 2019
Minutes of a Regular Meeting of the Board of Directors of NumFOCUS.
All votes are reported in the form “(Y/N/A)” (in favor-Y‚ opposed-N‚ abstentions-A; e.g. “4-1-2” means “4 in favor, 1 opposed, and 2 abstentions”).
November 3rd, 2019 (@ NumFOCUS Summit)
Board Members: Lorena Barba, James Powell, Andy Terrel, Sylvain Corlay, Jane Herriman, Stéfan van der Walt, Katrina Riehl (called in partway through)
ED: Leah Silen
Not attending: NA
Changing board meeting schedule, with goal of allowing for more time to discuss strategy and vision, rather than being overrun with operational details.
a. We agreed to introduce quarterly schedule for project applications
i. Improve the documentation for the process of approving new projects (on the website) - and take this occasion to introduce the schedule / deadlines. 1. Assign a deadline to submit applications \~3 weeks prior to the Board meeting where we decide on applications, allowing time to assign champions and review applications. 2. Notifications will go out \~1 week after the meeting where we decide on project acceptances. ii. Urgent project applications: We may occasionally be able to make exceptions to the once-per-quarter cycle, but well- organized projects should in general be able to work with and plan according to this schedule.
b. Other ideas: i. Introduce quarterly schedule for longer (two-hour) strategy meetings.
These ideas were proposed at the outset of the meeting, but was not discussed much after we realized we should be able to make time for strategy discussions during regular meetings by treating new project applications in batch. ii. Introduce yearly board retreat for strategy discussions
Education Initiative (from Jan 2019)—NumFOCUS Academy
We discussed the value that a NumFOCUS educational platform might offer and who/what organiziations might be involved. Possible contributors/partners:
a. Universities/university professors
Partnering with us would allow universities to avoid having to maintain their own OpenEdX site and could provide revenue streams to professors who have content but are otherwise not teaching over the summer.
b. DataCamp instructors
This platform could provide an alternative to (previous) DataCamp instructors.
We’ve previously talked to IBL about using their services in creating a platform/handling some of the technical details of creating a platform. In fact IBL can provide full vertical support; for example, they offer studios and can handle videography.
We discussed ways (for example individual or NumFOCUS blog posts) that board members might voice/publicize the initiatives they would like to undertake to further the organization in the coming year.