5 May 2020
Minutes of a Regular Meeting of the Board of Directors of NumFOCUS. All votes are reported in the form “(Y/N/A)” (in favor-Y‚ opposed-N‚ abstentions-A; e.g. “4-1-2” means “4 in favor, 1 opposed, and 2 abstentions”).
May 5, 2020
Board Members: Jane Herriman, Andy Terrel, Lorena Barba, James Powell, Katrina Riehl, Stéfan van der Walt, Sylvain Corlay
Executive Director: Leah Silen
Not attending: N/A
Email/Github Voting: N/A
a. Logging into the meeting – Leah will post the zoom link in slack right before the meeting to help mitigate some of the login issues we’ve been having.
b. Sloan Grant Update
i. We are applying to Sloan for just over 200K USD, with Andy and Lorena as the principal investigators. ii. Funding from this grant would cover the first year of expenses for establishing an educational/event platform, including 20-40% of 3 NF positions. It would not cover content development.
c. NF EU Update
i. We are currently waiting for tax ruling and to register the bylaws. ii. We can move forward with setting up bank accounts and establishing EU presence once these matters are settled.
d. JupyterCon update
i. Legal grounds to recover expenses from covid-impacted events only cover expenses for events with greater than 1000 people. ii. Our cancellation fee covers an event with 1000 participants, so we do not seem to be covered. iii. Committee members in Berlin are working on this. 1. In practice an event with 1000 participants would have more people involved after accounting for organizers, staff, entertainment, etc. We may be able to clarify eligibility with local government in Berlin. 2. The likely outcome is that we split the losses with the venue. 3. For now we’ll ask for another two weeks to figure out how to handle this, while we try to negotiate a more mutually agreeable solution with the venue. (Original deadline to resolve was May 8, 2020.)
e. Grant Admin Fees/Indirect Cost Rates for Subcontracts/Subawards
i. Need to establish a policy going forward that can both comply with grant stipulations and NF funding model. ii. One option -- Could add a project management line for NF to grant budgets, to replace admin fee that would have been taken off a subaward (in the event that a funding agency does not allow for admin fees to be applied to subawards). iii. Handling NumPy's CZI subawards We are working on negotiating an outcome that works for CZI, NumFOCUS, and NumPy (hopefully one that will also set a precedent consistent with new policies we need to establish).
f. New Project Applications
Board members can sign up to Champion and we will vote online and/or by the next meeting.