30 June 2020

Minutes of a Regular Meeting of the Board of Directors of NumFOCUS. All votes are reported in the form “(Y/N/A)” (in favor-Y‚ opposed-N‚ abstentions-A; e.g. “4-1-2” means “4 in favor, 1 opposed, and 2 abstentions”).

June 30, 2020


Board Members: Jane Herriman, Lorena Barba, James Powell, Stéfan van der Walt, Katrina Riehl, Sylvain Corlay, Andy Terrel

Executive Director: Leah Silen

Not attending: N/A

Email/Github Voting:

June 2 minutes: Voted needed

Executive Director’s Report:

Both Dask and Xarray received CZI funding in the most recent round.

Leah has been in contact with both the Sloan Foundation and CZI to determine how to better handle/list NF indirect costs on grants containing subcontracts.

Discussion Items:

a. Update on JupyterCon -

See Lorena’s blog - https://blog.jupyter.org/jupytercon-online-more-than-a-conference-4677cf25a915

b. Update NumFOCUS Academy

Different technologies used:

i.  Open edX

ii. WordPress for managing content

iii. JupyterHub/MyBinder

c. Voting

i.  Jane's Proposal: a default that lets the Executive Director (ED) choose
    when the board doesn’t meet quorum for vote

    1.  Many decisions are not meeting self imposed deadlines

    2.  Moving the vote to github seems to be a failure point,
        versus making voting happening during meetings. Folks are
        already inundated with emails and aren’t getting to vote.

    3.  Seems fiscal sponsorship is the main issue.

        a.  If the ED is the one bringing projects to the board,
            then there isn’t the proper filter if the ED then
            makes the choice

            i.  Perhaps have the President + ED choose?

            ii. Multiple directors are not comfortable with fiscal
                sponsorship votes not going through our voting
                system. It takes lots of expertise and time to go
                through the projects to understand the governance.
    4. Possible solutions

        a.  We could use a different structure for the board
            meetings to prioritize.

            For example, we could start with pending votes in the 
            board meeting.

        c.  We can extend our self-imposed deadlines

        d.  Could appoint a decider for any item that doesn’t have
            any negative votes.
        e.  For now we will make an effort to bring more attention to 
            e.g. project application deadlines prior to the review period, 
            so that Board members leave more time for review and can 
            hopefully meet self-imposed deadlines. We can revisit this 
            topic if the situation doesn't improve.

d. Update on NF EU

i.  Sylvain reviewing final application documents for creating

ii. Reminder of the structure to the group.

    1.  Split into global, us and europe boards, but starting
        application with only european board.

    2.  Sylvain will be president of european board and
        a representative on the global board

    3.  Other board members include:

        a.  Nicolas M. Thiery (sage community)

        b.  Emmanuelle Gouillart, (scikit-image, scikit-learn,
            former NF Board Director)

        c.  Didrik Pinte (scipy community member, former NF Board

e. Discussions on current affiliated projects

Should we look at current affiliated projects that may not satisfy
the criterias?

i.  Seems like a good candidate for a subcommittee

    1.  Could have non-board members, perhaps to ask project leads
        for volunteer?

    2.  Andy Terrel volunteers to help lead the subcommittee

f. NF Job Board - suggestion from Stefan

i.  Place to suggest jobs that are good for open source

ii. Challenges:

    1.  What makes a job “good for open source”

    2.  Managing the site

        a.  Pydata site?

            i.  Sponsors put jobs up

        b.  Static sites

            i.  When do you take the job down?

                1.  Originally we had lots of old jobs on the NF

            ii. Could just do a simple default expiry dates

        c.  Emails

            i.  List people looking for jobs

iii. Can we find a subcommittee

    1.  Ian Ozsvald experience running JobsList for pydata-londen

    2.  Would it fall under Director of Development since this is a
        sponsorship opportunity?

g. New project upcoming dates:

i.  Applications due: July 15

ii. Championing/review writing period: \~July 16 to August 11

iii. Meeting to discuss reviews: August 11

iv. Announcements: August 31