15 June 2021
Minutes of a Regular Meeting of the Board of Directors of NumFOCUS. All votes are reported in the form “(Y/N/A)” (in favor-Y‚ opposed-N‚ abstentions-A; e.g. “4-1-2” means “4 in favor, 1 opposed, and 2 abstentions”).
June 15, 2021
Board Members: Katrina Riehl, Jane Herriman, James Powell, Sylvain Corlay, Stefan van der Walt (late arrival)
Executive Director: Leah Silen
Not attending: Andy Terrel
Email/Github Voting: N/A
Executive Director’s Report:
a. Approved 4-0-0 admin fee increases, including
i. Uniform 15% on grants ii. 10% on personal donations
b. Add Admin Fee Section to Grant Guidelines - Approved 4-0-0
This mandates that projects “plan ahead”/allocate money for admin fees explicitly in their grant proposals, if necessary to ensure admin fees can be paid (to avoid getting stuck in situations where admin fees are treated as “overhead” and are restricted/not allowed.)
a. Board election - ratification of members (5-0-0)
i. All three to whom we reached out accepted/are interested in joining in the Board: Logan, Melissa, and Rosie ii. Will need to source (a) new officer(s) from the Board, especially a Secretary. (It sounds like Katrina and James are happy to remain as Treasurer and Chair, respectively.)
b. Board transition timeline
i. June 29 is our next meeting 1. Should we have the new members start then? 2. We would like to have a meeting with new and old board members overlapping ii. Leah will reach out to the new members to determine availability
c. NF has updated insurance policy to add more protections for enforcers of CoC
i. Julia community reached out about Julia Stewards -- questions about insurance/coverage to protect staff/volunteers from any potential fall out from CoC enforcement ii. NF worked with our lawyers to add the necessary coverage iii. Additional ~$900/year iv. Who does this cover? 1. Fiscally sponsored projects 2. Volunteers at NF events 3. Not members of Affiliated projects at their own projects’ events (because they’re not legally part of NF)
d. Offer was made to new Marketing Manager; still waiting to hear back.
e. Vote on pending proposals: See Executive Director’s notes.