15 June 2021

Minutes of a Regular Meeting of the Board of Directors of NumFOCUS. All votes are reported in the form “(Y/N/A)” (in favor-Y‚ opposed-N‚ abstentions-A; e.g. “4-1-2” means “4 in favor, 1 opposed, and 2 abstentions”).

June 15, 2021


Board Members: Katrina Riehl, Jane Herriman, James Powell, Sylvain Corlay, Stefan van der Walt (late arrival)

Executive Director: Leah Silen

Not attending: Andy Terrel

Email/Github Voting: N/A

Executive Director’s Report:

a. Approved 4-0-0 admin fee increases, including

i. Uniform 15% on grants

ii. 10% on personal donations

b. Add Admin Fee Section to Grant Guidelines - Approved 4-0-0

   This mandates that projects “plan ahead”/allocate money for
   admin fees explicitly in their grant proposals, if necessary
   to ensure admin fees can be paid (to avoid getting stuck in
   situations where admin fees are treated as “overhead” and are
   restricted/not allowed.)


a. Board election - ratification of members (5-0-0)

i.  All three to whom we reached out accepted/are interested in
   joining in the Board: Logan, Melissa, and Rosie

ii. Will need to source (a) new officer(s) from the Board,
    especially a Secretary. (It sounds like Katrina and James are
    happy to remain as Treasurer and Chair, respectively.)

b. Board transition timeline

i.  June 29 is our next meeting

    1.  Should we have the new members start then?

    2.  We would like to have a meeting with new and old board
        members overlapping

ii. Leah will reach out to the new members to determine availability

c. NF has updated insurance policy to add more protections for enforcers of CoC

i.  Julia community reached out about Julia Stewards -- questions
    about insurance/coverage to protect staff/volunteers from any
    potential fall out from CoC enforcement

ii. NF worked with our lawyers to add the necessary coverage

iii. Additional ~$900/year

iv. Who does this cover?

    1.  Fiscally sponsored projects

    2.  Volunteers at NF events

    3.  Not members of Affiliated projects at their own projects’
        events (because they’re not legally part of NF)

d. Offer was made to new Marketing Manager; still waiting to hear back.

e. Vote on pending proposals: See Executive Director’s notes.