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27 Jan 2022

Minutes of a Regular Meeting of the Board of Directors of NumFOCUS. All votes are reported in the form “(Y/N/A)” (in favor-Y‚ opposed-N‚ abstentions-A; e.g. “4-1-2” means “4 in favor, 1 opposed, and 2 abstentions”).

January 27, 2022

Board Members: Rosie Pongracz, James Powell, Logan Kilpatrick, Katrina Riehl**,** Stefan van der Walt, Sylvain Corlay

Executive Director: Leah Silen

Not attending:

Email/Github Voting: N/A

Executive Director's Report: None

Consent Agenda:

  1. Payment to Disqualified Persons - This is required to document the board's approval of payments to QuantStack and the determination that a conflict of interest does not exist. The doc reviewed by the board also includes information that confirms the fair market value of the payments and summarizes the issue and voting on GitHub.

  2. New Staff Member

    a. Announced the hiring of our new Jupyter Events Manager, Gayle Ollington, who will start on February 9th. Gayle will be working under Jim Weiss and also working with the Jupyter Community Building Committee, and JupyterCon community organizing committee. Her full salary is being covered by Jupyter grants designated for community building

Motion to accept the consent agenda by James, seconded by Stefan. Vote approved 5-0-0

Discussion Items:

a. ### Continued discussion of Board Roles and Responsibilities

i.  Board Roles and Responsibilities - working copy

ii. Discussion on CoC and if we need to put that we are ultimately responsible for CoC related matters, despite the work being done by the DISC sub-committee.

iii. No need to mention anything about CoC's since we already state we have oversight of the committees.

iv. Motion to approve by Katrina, seconded by James. Vote approved 6-0-0

b. ### New Project Applications:

i.  We received 16 Affiliated Project applications and 2 Sponsored

ii. Expanding the scope of accepted projects e.g. platforms, umbrella organizations

iii. Projects will be evaluated based on their merit and alignment with the NF mission

iv. Champions:

    1.  Galaxy - Stéfan van der Walt

    2.  Scientific Python - Katrina Riehl

c. Update on Incubator Committee - Logan

i.  WIP, final committee selection in 2-3 weeks.

d. DISC Committee Charter Vote

i. Vote to approve the committee charter: 6-0-0 approved

e. Initial Budget presentation - TABLED[[2021 Actual - 2022 Proposed Budget - board copy

f. Suspend Affiliate and Sponsor Project applications for Q2, resume Q3

i.  Vote approved 6-0-0

ii. Make sure messaging is positive, this is an opportunity to help our projects and community

g. Conversation around how to best get board support on different initiatives

i.  Leah will add action items into a spreadsheet where board help is needed