21 June 2023

Minutes of a Regular Meeting of the Board of Directors of NumFOCUS. All votes are reported in the form “(Y/N/A)” (in favor-Y, opposed-N, abstentions-A; e.g. “4-1-2” means “4 in favor, 1 opposed, and 2 abstentions”).

June 21, 2023

Attending: Larry Gray, Logan Kilpatrick, Rosie Pongracz, Katrina Riehl, Noa Tamir, Sylvain Corlay, James Powell,

Executive Director: Leah Silen

Not attending: Stéfan van der Walt

Guest Presentation: Arliss will present an overview and update of the Bitergia project dashboard partnership - This will take place at a later date

Discussion Items:

1. Tabled due to lack of quorum on May 24 - Vote on Security Committee Charter Draft

   a. Joe Lucas has volunteered to chair a Member Project Security Committee to improve the safety of research, data, and scientific computing communities by assessing and making recommendations to address cybersecurity-related risks in NumFOCUS member projects.

   b. Vote to approve security committee charter 7-0-0

2. Revisit lowering project fee to 10%

   a. Some people have asked about this

   b. We originally moved to 15% on corporate donations during COVID and told the projects we would revisit this, we should revisit and make it clear why we came to the conclusion we did.

   c. Cost to NF of lowering to 10% on donations is 30k

   d. We should make the percents that NF takes public on the website

3. Board Terms & Elections

   a. Review Bylaws & Discuss term limits / elections

   i.  """Each director shall hold office for a two-year term with
       an option to renew for an additional two-year term, for
       which he or she is elected and until his or her successor
       shall have been elected and qualified or until his or her
       earlier resignation, removal or death."""
   
   ii. For reference - NumFOCUS Bylaws Approved 16 May 2019
   
   iii. James, Sylvain, Katrina, and Leah will meet to go over the
        bylaws
   

   b. Re-elect Rosie Pongracz and Logan Kilpatrick to the board for another 2-year term.

   i.  Both are officers, do they want to keep their officer role
       (treasurer and secretary)
   
   ii. Vote to approve Logan for another term (as secretary): 6-1-0
   
   iii. Vote to approve Rosie for another term (as treasurer):
        6-1-0
   
   iv. Vote to reapprove James as chair: 6-1-0
   
   v.  Vote to reapprove Katrina as President: 6-1-0
   
   vi. Vote to reapprove Sylvain: 6-1-0
   
   vii. Vote to reapprove Stefan: 7-0-0