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13 September 2023

Minutes of a Regular Meeting of the Board of Directors of NumFOCUS. All votes are reported in the form “(Y/N/A)” (in favor-Y, opposed-N, abstentions-A; e.g. “4-1-2” means “4 in favor, 1 opposed, and 2 abstentions”).

September 13, 2023

Attending: Larry Gray, Logan Kilpatrick, James Powell, Katrina Riehl, Noa Tamir, Rosie Pongracz, Sylvain Corlay

Executive Director: Leah Silen

Not attending: Stéfan van der Walt

Open workstreams (continue to next board meeting until completed):

Code of Conduct update: NumFOCUS Code of Conduct - derived from PSF CoC
- Need Draft Committee Charter
Project reviews: Project Review Draft
IT / DevOps: KAtrina to follow up on the Audit plan (when it will be delivered, scope of work, etc.)

Requested action items (for next board meeting):

[Board]: Finish project reviews
[Board]: Vote on Sponsored projects ASYNC:
- chDB - Logan
- PyDMD - Stéfan
- PyPOTS - Katrina
- Biocypher - Katrina
[Leah]: Re-share the results from the 2022 project survey at the next board meeting
[Leah]: Update wording of services to make it clear that projects are not obligated to use all services, wording should be made to say “may use” or the like.
[Noa]: Create an Airtable dashboard with what services the [Pandas?] project is using as a POC before we use it for every project
[Leah]: Prep to share the results of the survey from projects EOY including specific metrics
[Leah]: Connect Arliss and Rosie to get her introduced as the board contact for 3 projects
[Nolan]: Connect Logan with 3 sponsors to say thank you, hear about their ROI, etc
[Logan]: Connect Rosie with Dharmesh from Hubspot
[Nolan]: Action item for each board meeting, Nolan should present 10-15 outreach opportunity asks directly through the board
[Leah]: Leah will reach out to projects for an update project wishlist, share with Nolan

Discussion Items:

Project summit follow up

a. DISC unconference, very positive feedback

b. Project Summit, potentially a later star

c. Infrastructure committee meeting went well

i.  We have an IT/DevOps hire complete

    1.  NumFOCUS DevOps Engineer - Independent Contractor Job Description

    2.  Is this a long term hire? When will the audit be
        complete? What happens after the audit?

        a.  Initial focus is HubSpot integration

        b.  \$18k to pay him from now - December

        c.  Has until EOY to show results for funding to be
            re-approved

d. Share the results from the project survey

e. Projects are still confused what services NF provides

i.  We will be adding documents to the knowledge base

ii. When they are onboarded, they get a list and online access.

iii. We need a database to see what NF services they are using
     on a yearly basis (Airtable Project Dashboard, see action
     items)

Trademark Infringement
Board Office Hours
Board—Project Allocation
a. Pilot: Rosie will be the board contact for 3 projects
b. Arliss will connect Rosie with 3 projects from the 12 she is meeting with in the next 2 months.
c. Rosie will report at the end of October on the results of this pilot.
Board—Corporate Sponsor Allocation
a. Pilot: Logan will be connected to three of our existing sponsors to say thank you, connect with them, and her more
b. Rosie will get connected to Hubspot
c. We need more info on how projects are spending their money so we have details when we go to potential sponsors
Project wishlist
a. Request a wishlist from projects about what their money would be going towards if we get XYZ
b. Make a doc for each project with a wish list
Events Subcommittee Charter
Gradual
Katrina will be out after the next board meeting until end of November