27 September 2023

Minutes of a Regular Meeting of the Board of Directors of NumFOCUS. All votes are reported in the form “(Y/N/A)” (in favor-Y, opposed-N, abstentions-A; e.g. “4-1-2” means “4 in favor, 1 opposed, and 2 abstentions”).

September 27, 2023

Attending: Larry Gray, Logan Kilpatrick, James Powell, Katrina Riehl, Noa Tamir, Rosie Pongracz, Stéfan van der Walt, Sylvain Corlay

Executive Director: Leah Silen

Not attending:

Open workstreams (continue to next board meeting until completed):

• Code of Conduct update: NumFOCUS Code of Conduct - derived from PSF CoC

  • Need Draft Committee Charter

• Project reviews: Project Review Draft

• IT / DevOps: to follow up on the Audit plan (when it will be delivered, scope of work, etc.)

Requested action items (for next board meeting):

• [Board]: Finish project reviews

• [Board]: Vote on Sponsored projects ASYNC:

  • chDB - Logan

  • PyDMD - Stéfan

  • PyPOTS - Katrina

  • Biocypher - Katrina

• [Leah]: Re-share the results from the 2022 project survey at the next board meeting

• [Leah]: Update wording of services to make it clear that projects are not obligated to use all services, wording should be made to say “may use” or the like.

• [Noa]: Create an Airtable dashboard with what services the [Pandas?] project is using as a POC before we use it for every project

• [Leah]: Prep to share the results of the survey from projects EOY including specific metrics

• [Leah]: Connect Arliss and Rosie to get her introduced as the board contact for 3 projects

• [Nolan]: Connect Logan with 3 sponsors to say thank you, hear about their ROI, etc

• [Logan]: Connect Rosie with Dharmesh from Hubspot

• [Nolan]: Action item for each board meeting, Nolan should present 10-15 outreach opportunity asks directly through the board

• [Leah]: Leah will reach out to projects for an update project wishlist, share with Nolan

Discussion Items:

1. Events Committee Charter

   a. Added comments to the charter

   b. Vote approved 5-3-0

2. Approve Fernando Perez for the Advisory Council Emeritus position

   a. Stepping down from the Advisory Council

   b. Create an Emeritus position where we still show him as a member with the option to attend meetings

   c. Vote approved 8-0-0

3. Approve NumFOCUS Code of Conduct - derived from PSF CoC

   a. More work is needed before we vote on this

   b. CoC planning team has been created

   c. CoC needs to give projects more flexibility

   d. The committee still needs to meet and make further changes to the document

   e. Noa will work to get this finished by EOY 23

4. Board Visibility

   a. Feedback given at the summit that we need to be more transparent

   b. Review of BoD Roles & Responsibilities

   c. Adding Board Election Procedure, and Board Terms information to the website before the redesign

   d. Discussion: Addition of Community Members to Bylaws Subcommittee

   i.  Board agrees we should do this, need to share the committee
       charter!
   

5. Discussion: Deputy Director of Operations (title TBD) Position

6. Note: Katrina scheduling—last meeting Wed Oct 11 & returning Wed Nov 22

7. Noa is planning to step down EOY 23

8. Stefan will be stepping down effective September 28th.