11 October 2023

Minutes of a Regular Meeting of the Board of Directors of NumFOCUS. All votes are reported in the form “(Y/N/A)” (in favor-Y, opposed-N, abstentions-A; e.g. “4-1-2” means “4 in favor, 1 opposed, and 2 abstentions”).

October 11th, 2023

Attending: Larry Gray, Katrina Riehl

Executive Director: Leah Silen

Not attending: Logan Kilpatrick, James Powell, Rosie Pongracz, Sylvain Corlay

Consent agenda:

• Vote on Sponsored projects ASYNC:

• chDB - Logan

-   PyDMD - Stéfan

-   PyPOTS - Katrina

-   Biocypher - Katrina

• Board meeting minutes

Open workstreams (continue to next board meeting until completed):

• Bylaws Committee

Discussion Items:

• Elections and open board seats

  • How to handle the new election?

    • [Katrina] Proposed process: Open nominations -> Board Vetting/Interviews/Applications -> Board Selects Candidates -> Popular Election within community

    • [Leah] Could add the goals/criteria/metrics used to winnow down the nominations in order to be more transparent about why some candidates did not make it into the popular election

    • [Katrina] Two votes per project in the popular election, or should we base number of votes on number of contributors.

    • [Larry] Leaning toward two votes per project.

    • [Leah] Should we include affiliated projects? And, we should include non-code contributors. Need to reserve some seats for particular members of the board (ex. Lawyer, finance, etc)

    • Determining who gets a vote is difficult. There are many community members from events, committees, etc that are not affiliated directly with projects.