20 December 2023

Minutes of a Regular Meeting of the Board of Directors of NumFOCUS. All votes are reported in the form “(Y/N/A)” (in favor-Y, opposed-N, abstentions-A; e.g. “4-1-2” means “4 in favor, 1 opposed, and 2 abstentions”).

December 20, 2023

Attending: Sylvain Corlay, Logan Kilpatrick, Rosie Pongracz, James Powell

Executive Director: Leah Silen

Not attending: Larry Gray, Katrina Riehl

• Board Weekly Updates

Items to Review

1. Affiliated Project Selection Committee Q4 Report

   a. Arliss and Leah will send out

Vote Needed

1. Sponsored Project Applications - EOSS_6

   a. xBFreE

   i.  Reject, too small
   

   b. Fastplotlib

   i.  Reject, not ready for grantor grantee
   

   c. Poly

   i.  Reject, no signatories, too small
   

2. Discussion on always accepting Grantor/Grantee applications but not as official fiscally sponsored projects.

3. Vote to approve 3-1-0

Discussions Items

1. Elections - Set a timeline

   a. Board Elections 2023 - DRAFT

   b. Elect 3 new members “now” to work with the members rolling off in 2024 and take advantage of their experience and perspectives.

   c. Missing quorum without James, Larry, and Katrina so no consensus on this.

   d. We should have an election committee to support this process but timing depends on scope and how fast we can do it.

2. Meeting Dates 2024 - begin on January 10th

3. Continued strategic planning

   a. Strategic in-person planning session in Austin

   i.  Fri and Saturday, Jan 19-20
   
       1.  Katrina, Leah, Larry, Logan, Rosie - yes
   
       2.  Sylvain - no
   
       3.  James?
   
   ii. 
   

   b. Increasing the number of fundraising/salespeople on staff

   c. Operational Tasks Split

   i.  Leah and Katrina met with LF again yesterday
   
   ii. LF was not amenable to keeping the existing 501c3 in place
   
   iii. LF suggested / talked about moving NF under the existing
        501c3 the LF has
   

   d. Communications - staff, Advisory Council

4. Huawei Donation

   a. Nolan reached out to the advisory council and there was no responses / pushback so far.

   b. Originally a few orgs represented on the advisory council did not want Huawei to join because of legal issues

   c. Low risk as of today

   d. Board is okay with accepting this