10 January 2024

Minutes of a Regular Meeting of the Board of Directors of NumFOCUS. All votes are reported in the form “(Y/N/A)” (in favor-Y, opposed-N, abstentions-A; e.g. “4-1-2” means “4 in favor, 1 opposed, and 2 abstentions”).

January 10, 2024

Attending: Sylvain Corlay, Logan Kilpatrick, Rosie Pongracz, James Powell, Larry Gray, Katrina Riehl

Executive Director: Leah Silen

Not attending:

Board Weekly Updates

Discussion Items From the Last Meeting

4. Elections - Set a timeline

   a. Board Elections 2023 - DRAFT

   b. The proposed plan is to elect 3 new members “now” to give them an opportunity to work with the members rolling off in 2024 and take advantage of their experience and perspectives.

   c. Missing quorum without James, Larry, and Katrina, so no consensus was reached.

   d. It was proposed that we form an election committee ASAP consisting of board members and community stakeholders to support this process. All attending were in favor.

   i.  How will members be determined?
   
       1.  Possible configuration - 2 board members, 3 community
           members
   

   e. Board approves the existing Draft Elections plan 5-1-0, motioned by Katrina, seconded by Sylvain.

   f. Next step is to do a call for members on the Election committee so that we can get the process started. Leah will put out the call for members and they along with the board will draft the charter.

5. Retreat -

   a. Katrina, Leah, Larry, Logan - attending in Austin

   b. Sylvain, Rosie, and James - attending remotely

6. Update on conversations with LF

   a. No legal path forward for fiscal sponsorship program under LF.

   b. Discussion to shift toward partnering with LF on 501(c)(6) opportunities

New Discussion Items

1. New Project Applications are due Jan 15