12 February 2025

Minutes of a Special Meeting of the Admin Board of Directors of NumFOCUS. All votes are reported in the form “(Y/N/A)” (in favor-Y, opposed-N, abstentions-A; e.g. “4-1-2” means “4 in favor, 1 opposed, and 2 abstentions”).

February 12, 2025

**Attending: **Sanket Verma, Mridul Seth, Julie Hollek, Andy Terrel, Rosie Pongracz

**Executive Director: ** Leah Silen

**Not attending: **Logan Kilpatrick

**Information: **

• OSSci
  • Website
  • 2023-2024 Report
  • 2025 Discussion Groups
• DISC Committee:
  • Melissa is working on the 2024 report and will send it before the end of next week.
• Hiring Committee Update
  • reached out to 9 different recruiting firms. 1 is out (only does ICs)
  • Finalizing RFP (committee to take one more pass at it and then we’ll share with search firms still in the running)
  • aiming to have a blog draft done by beginning of next week, with aim of posting next week talking about what the committee is doing, search firm, CTA for community.

Discussion Items:

• Budget Updates:
  • Added budget for ED search
  • Updated for pay and transition of ED
  • Updated staffing numbers
  • Working on lowering the meetup costs,
    • meetup has not responded to support requests
    • Estimate cutting the expense in half by turning off inactive chapters
  • Need to pursue funding aggressively
• C6 vs C3
  • Service agreements - NF has some flexibility in current position given mission oriented
• Trying to find a possible time for every week that works for everyone on the board
  • Julie to send out crab fit for 1 hr increments to find a weekly time