09 April 2025

Minutes of a Regular Meeting of the Admin Board of Directors of NumFOCUS. All votes are reported in the form “(Y/N/A)” (in favor-Y, opposed-N, abstentions-A; e.g. “4-1-2” means “4 in favor, 1 opposed, and 2 abstentions”).

April 9, 2025

Attending: Sanket Verma, Julie Hollek, Andy Terrel, Mridul Seth, Rosie Pongracz

Executive Director: Leah Silen, Jim Weiss

Not attending:

Discussion Items:

• Meeting minutes
• Action Item check
  • Github Sponsorship
    • American Express cancelled their $500/mo sponsorship on March 6
    • Dec 27 $5000 AWS towards EOY campaign
• PyCon Update
  • Preplanned open space/BoF
  • NVIDIA will donate their booth. It’s a big booth
    • NVIDIA to reach out to PyCon and follow up
    • We should not have a big empty booth
  • Respawn PSF scientific working group
    • Goals:
      • Have stronger ties with PSF. it’s a strong brand and don’t want to seem misaligned with wider python ecosystem
      • Help them have policies and practices that help them represent the scientific software working system
        • E.g., there’s a PSF governance proposal to add a packaging council that’s under the steering committee. Their governance is changing
        • Specifically with packaging a lot of things are happening with wheel and they forget about conda
      • Considerations:
        • There is the Scientific Python NumFOCUS Project that exists
        • Scientific Python works with PyPI side - but no PSF Board involvement
        • We need to figure out financials if something occured (SDG)
  • Help promote their conference
  • Do we want a BoF?
  • Jeremy Tanner from Advisory Council offered to help coordinate
  • Follow ups
    • Confirming if we have the NVIDIA booth available to us
    • If not, do we want to pursue an alternative option?
    • Can we determine who will be at the conference? How to coordinate the presence.
    • Figure out goals of booth
• Leah’s offboarding logistics
  • To stay on Slack for a month under personal email. Will need to be added back to slack groups
  • Leah to be available for 3 months after new ED is hired
  • This meeting is using Leah’s personal zoom account.
  • Last day is April 28
• Code of conduct update
  • Went back and in the WG charter, it indicates that the WG can own changes.
• Small Development Grants
  • 75K first round, May 2 first CFP
  • TSC has been notified by Arliss
• [move to next week] Fundraising tracking and cadence - how to operationalize
  • Async reporting in hubspot?
  • Need to understand where we’re trending

Action Items:

• Confirming if we have the NVIDIA booth available to us
• reach out to projects to see who will be at PyCon
• follow up on American Express
• Github Sponsorship update
• provide recommendations on github sponsorship levels and goals
• create and share abbreviated budget