16 April 2025
Minutes of a Regular Meeting of the Admin Board of Directors of NumFOCUS. All votes are reported in the form “(Y/N/A)” (in favor-Y, opposed-N, abstentions-A; e.g. “4-1-2” means “4 in favor, 1 opposed, and 2 abstentions”).
April 16, 2025
Attending: Julie Hollek, Andy Terrel, Mridul Seth, Rosie Pongracz
Executive Director: Leah Silen, Jim Weiss
Not attending: Sanket Verma,
Information:
- Condensed budget - (note –this is publicly shareable)
- Github Donations
- Someone (no name attached) had made a recurring donation from AmEx, but there wasn’t a name attached to it
- Jim to investigate in Hubspot
Discussion Items:
Meeting minutes
- In general, what commitment are we making in terms of publishing the minutes?
- https://numfocus.github.io/numfocus-board/
- Currently best effort process:
- We go through minutes at the top of the meeting
- Take public topics in Github
- Github comment period
- Aim for a 4 weeks buffer, ideally quicker than that.
- In general, what commitment are we making in terms of publishing the minutes?
PyCon
- Booth costs
- Resolution: Approve up to $10K budget for funding the PyCon Booth plan
- Motion by Mridul, Second by Rosie
- Vote: Passes 4/0/1
Election Committee
- Currently: 31 people have volunteered to be on the committee
- Mridul Seth is the board representative
- There’s a charter from last year’s election
- Need to set a time to have an informational meeting (that is recorded for folks who can’t attend)
- Next steps:
- stop the marketing promotion for new committee members,
- hold informal meeting,
- reaffirm commitments from volunteers,
- elect between 5 and 10 committee members.
[move to next week] Fundraising tracking and cadence - how to operationalize
- Wait for Mark to get onboarded? Mid May
- Async reporting in hubspot?
- Need to understand where we’re trending
Action Items:
- reach out to projects to see who will be at PyCon
- check hubspot for AmEx contact
- provide recommendations on github sponsorship levels and goals
- meet around election committee planning