15 May 2025

Minutes of a Regular Meeting of the Admin Board of Directors of NumFOCUS. All votes are reported in the form “(Y/N/A)” (in favor-Y, opposed-N, abstentions-A; e.g. “4-1-2” means “4 in favor, 1 opposed, and 2 abstentions”).

May 14, 2025

Attending: Julie Hollek, Mridul Seth, Rosie Pongracz, Sanket Verma

Executive Director: Jim Weiss

Not attending: Andy Terrel

Discussion Items:

• Meeting Minutes
• Action Item Follow Ups / Discussion
  • Email draft to election committee was sent to Arliss. Process has started
  • Github Sponsors - meeting on Friday
• Q1 Financial Report
  • Staff + Mridul went through the budget and how things turned out in Q1
  • No big fires, nothing new to worry about.
  • Pipeline of project grants that we’ve applied for ($17MM applied)
    • Focused on grants that aren’t starting new programs. Supporting what we’re already doing.
  • Positioned well in renewal stage
  • Need to be efficient on execution.
  • Need to go through the updated budget. Some things have changed (e.g., Google Season of Docs doesn’t exist anymore).
• Fundraising - Discussion led by Marc Ostertag
  • Fundraising tracking and cadence
    • Corporate memberships
      • Most corporate renewals are July -> October.
      • Main focus is to renew what is existing.
      • Also looking for opportunities to generate new corporate memberships
        • AI space
        • Big Corporations
      • How will you reach out to companies and find the right person?
        • Marc to open up what corporate contact information he has to board
        • All reports should be in Hubspot rather than creating new spreadsheets. Rosie requested pipeline reports.
    • Educational/research organization membership
      • Prior feedback that a shift to a membership model from sponsorship model can open up additional funding opportunities
    • Individual Donations
      • Starting 2 days prior to PyData London - mid-July
      • Need to work on number of donors and make message more attractive
  • how to operationalize
    • Catching up on hubspot
    • Trying to figure out this role
  • Async reporting in hubspot
    • Currently importing our information and data into Hubspot so it can align the work into one platform which will be accessible to board members
  • Need to understand where we’re trending
    • Not late based on Q1. Not much pending. There’s 1 where renewal was supposed to be EOMarch, but we’re not out of business.
    • Season of renewal. Don’t want to just secure business, but want to develop it more

Action Items:

• draft an email to election committee
• Connect with MK on Github Sponsors → happening next week
• Working with Nicole and Mir on policy document / blogpost on NF EU
• Schedule a budget review
• Acknowledge and thank CoC WG for Q1 report