21 May 2025

Minutes of a Regular Meeting of the Admin Board of Directors of NumFOCUS. All votes are reported in the form “(Y/N/A)” (in favor-Y, opposed-N, abstentions-A; e.g. “4-1-2” means “4 in favor, 1 opposed, and 2 abstentions”).

May 21, 2025

Attending: Julie Hollek, Andy Terrel, Mridul Seth, Rosie Pongracz, Sanket Verma

Executive Director: Jim Weiss

Not attending:

Discussion Items:

• Meeting Minutes

• Give access to the GitHub sponsors dashboard to MK

  • Met with MK, but he can’t see github sponsors dashboard
  • Needs permissions (admin?) – do we need a vote? No, but should keep in mind admin permissions are really permissive
  • Sees this as another information source outside of hubspot
  • Could use GH Sponsors as an extra space to get donations during the Giving campaign that starts in June
  • Editing the main page of GH Sponsors for NumFOCUS.
    • Update the personnel
    • MK to give Sanket a document to identify other pieces of information to update/change
  • Frappe one time $1K sponsorship via GitHub sponsors

• Permission audit for Github

  • Put a ticket on infrastructure and let them get to it when they have bandwidth

• Red Hat looking to make a donation for NumFOCUS, along with benefits for PyData events – MK connected Sanket to folks in Red Hat India

  • Want to organize PyData Bangalore in the fall.
  • Want to figure out if this is a PyData conference or a Red Hat event?

• Policy document

  • Need to address operational challenges that the board may have interest in as well.
  • There’s no staff for EU organization and they are technically their own org (i.e., they don’t report)
  • Each org has their own standing.
  • They have expressed interest in approving every payment. Not something we can do from the US anyway.
  • Should figure this out board-to-board (because there’s no staff). There’s one accountant who figures out our taxes
  • Open questions
    • Is there a signed document that the two boards wrote? What does it say?
      • In foundation documents?
  • Set up a meeting with the EU board
  • We as NF US, what is it specifically be hopeful to establish with the EU? Need to have an agenda

• Board contact list for Marc - Is there a document already?

  • Should we do this in hubspot?
    • Pros: Operationally easier
    • Cons: not everyone has access, hubspot is a marketing tool, emails as PII
  • What is Marc going to do with the emails?
  • Let’s start a doc where people say what connections they can make, bring in Marc to manage process.

• Budget review

  • Schedule - Week of July 21 - 90 minutes
  • What are the things that the board wants to see to make decisions?

• PyCon recap

  • Got a bunch of leads