16 July 2025

Minutes of a Regular Meeting of the Admin Board of Directors of NumFOCUS. All votes are reported in the form “(Y/N/A)” (in favor-Y, opposed-N, abstentions-A; e.g. “4-1-2” means “4 in favor, 1 opposed, and 2 abstentions”).

July 16, 2025

**Attending: **Julie Hollek, Sanket Verma, Rosie Pongracz, Mridul Seth, Andy Terrel

**Executive Director: **Jim Weiss

**Not attending: **

Discussion Items:

• Q2/midyear report released to Board
  • Timeline:
    • Sent report to Finance Committee and staff yesterday for review.
    • Staff is going over report on Friday
    • Would like the Finance Committee to review by EOW.
    • Finance Committee to get back with comments, questions, issues, etc.and Mir to incorporate comments. Then Mir will send to full board with one week to review.
    • We’ll talk about that + budget topics in the following week.
  • July 29 - Finance Committee
    • this is the “long meeting” (90 minutes) originally scheduled for the full board. This will be converted to a Finance Committee working meeting to address board comments and anything else needed
    • Attendees: Jim, Mir, Mridul, Rosie
  • July 30 present to board during normal meeting time
    • In that meeting we will decide if the board needs more time to review
  • Mir wants changes done quickly.
• ED update
  • Rachel signed, starting August 18
  • Published blog on medium about process
  • Github repo with interview materials
  • Announced to projects via email and slack
  • PL asking us to be a reference
  • ED Hiring Committee is continuing to meet to develop onboarding documents and plan
    • Rosie can help with onboarding materials
  • Expectation - might send RK materials ahead of time
  • Board should have a discussion with her after she starts - give her a month. Discuss with your plans
    • Listening tour, operational evaluation
    • Have more vision setting conversations
    • For the NF summit (next feb?)
      • Board needs to figure out how to set goals for ED annual performance
• SciPy Conference read out
  • Renegotiated contracts with lower attendance which helped with breaking even
  • Fewer people attended

Action Items:

• Follow up with TSC to see how they deal with website content
• Reach out to Arliss about github owners issue
• Before next meeting: look through meeting notes for publishing