21 August 2025

Minutes of a Regular Meeting of the Admin Board of Directors of NumFOCUS. All votes are reported in the form “(Y/N/A)” (in favor-Y, opposed-N, abstentions-A; e.g. “4-1-2” means “4 in favor, 1 opposed, and 2 abstentions”).

August 21, 2025

**Attending:**Sanket Verma, Andy Terrel, Julie Hollek, Rosie Pongracz, Jim Weiss

**Executive Director: **Rachel Kerestes

**Not attending: ** Mridul Seth

Discussion Items:

• Updates
• Welcome, Rachel!
• Election Committee
  • Suppose to have a board rep on the election committee
    • Bylaws said that there needed to be a board rep. Mridul is board rep
  • A lot of volunteers didn’t contribute for the full process.
  • Setting the Election Schedule
    • Board election process - documentation and tracking
    • election-committee.md
  • Did we have a target date to announce/hold elections?
    • Last year votes didn’t come out until October
    • Adhoc
  • Lessons from past election committee
    • Not clear who is supposed to take on what, between volunteers and NF staff
  • ED is supposed to sit on the committee but shouldn’t be responsible for logistics
  • Katrina is interested in being on the election committee
  • Is this for admin board AND TSC?
    • Yes, the admin board.
    • TSC is Unclear. TSC positions are notionally 2 years
      • Should we ask folks if they want to roll off early?
• TSC Charter
  • Roles and responsibilities are good to have even in absence of charter
  • Content to go into a charter
    • this is what it means to be on the committee
      • Attendance requirements -> you’ve got to show up
      • Expectations around participation -> do XYZ things.
    • Process to remove inactive members
    • Expectations for # hrs/month
  • Probably Sanket will take an action, start with a standard charter
    • Need to pick term limit and purpose
• Projects meeting
  • Agenda
    • Welcome new members to DISC committee
    • Mazlow
    • Zulip office hours
    • Welcome rachel
    • List of submitted questions for Rachel