2 September 2025

Minutes of a Regular Meeting of the Admin Board of Directors of NumFOCUS. All votes are reported in the form “(Y/N/A)” (in favor-Y, opposed-N, abstentions-A; e.g. “4-1-2” means “4 in favor, 1 opposed, and 2 abstentions”).

September 2, 2025

**Attending:**Sanket Verma, Julie Hollek, Rosie Pongracz, Mridul Seth, Mir Mueller

**Executive Director: **Rachel Kerestes

**Not attending: ** Jim Weiss, Andy Terrel

Information:

• Topics for a future meeting:
  • 2026 budget process
  • Fundraising

Discussion Items:

• Updates
  • Drafting a social media policy for volunteers based on the staff policy
  • Notes on the election committee process
    • Sanket met with previous election committee member and will synthesize notes
• [Mir] EU Cooperation Agreement
  • Documents presented:
    • NF US-France Cooperation Agreement
    • Joint Board Resolutions template
    • NF EU Status and Issues
  • Vote
    • motion to approve resolution by Mridul
      • Seconded by Julie
      • Vote: 4 / 0 / 1 (motion passes)
  • Follow up
    • Need to talk to Sylvain, only 1 active board member
    • Will need to appoint member from NF US board to the NF EU board
• Technical Steering Committee
  • Charter
    • Sanket to work on a draft and share with Rachel, TCS, admin board. Will take inspiration from other charters including CoC, Elections, Infrastructure, DISC, etc.
    • Activity: Pending fiscal project applications have been forwarded to TSC. Project reviews completed by Sanket. Juan (Chair, TSC) have set up a poll to meet with the TSC and discuss and vote.
  • Have a charter, use it to de-board members, and then open up to new members
  • Next meeting is next week
  • Linux Foundation has a technical advisory board. Would be interesting to see what they’re doing, how they’re structuring it
    • https://www.linuxfoundation.org/about/leadership
  • Next steps
    • Sanket to draft charter with Rachel
    • Meeting soon (sept 10 or 18)
      • Agenda topics:
        • Monthly meetings
        • Charter

Action Items:

• notes on election committee process
• work on TSC charter
• update minutes to website
• Reach out ot CoC working group about adding “views are my own” language