15 October 2025

Minutes of a Regular Meeting of the Admin Board of Directors of NumFOCUS. All votes are reported in the form “(Y/N/A)” (in favor-Y, opposed-N, abstentions-A; e.g. “4-1-2” means “4 in favor, 1 opposed, and 2 abstentions”).

October 15, 2025

**Attending: **Julie Hollek, Mridul Seth, Andy Terrel, Sanket Verma

**Executive Director: **Rachel Kerestes

**Not attending: ** Rosie Pongracz

Information:

• Topics for a future meeting:
  • Fundraising
  • Meeting minutes
    • Philosophy & Legal requirements
    • What was discussed, decision points reached, resolutions voted on
    • Public vs “executive session”

Discussion Items:

• Updates
• Vote on NumFOCUS Volunteer Leadership Policy
  • Volunteer leaders
    • What is a volunteer leader?
    • PyData Chapters
      • PyData meetup chapter leaders?
    • Should they sign the policy?
      • Contingent on them taking the leadership position
  • Volunteer expectations
    • here are our expectations for volunteers
      • CoC
      • behaving well
      • not pretending to speak on behalf of the organization
• Strategic Planning Project Timeline
  • Questions to the board:
    • Does Rachel have our approval to move forward?
    • Is this a reasonable time frame?
  • The phase that will take time is the information gathering
  • Will have to be phases of change.
  • Vote
    • motion to approve resolution by Julie
      • Seconded by Andy
      • Vote: 4 / 0 / 1 (motion passes)
• Project Summit
  • https://kale-rose-ck4f.squarespace.com/schedule
• Elections
  • 60 people, still open, nominate more people