05 November 2025

Minutes of a Regular Meeting of the Admin Board of Directors of NumFOCUS. All votes are reported in the form “(Y/N/A)” (in favor-Y, opposed-N, abstentions-A; e.g. “4-1-2” means “4 in favor, 1 opposed, and 2 abstentions”).

November 5, 2025

**Attending: **Julie Hollek, Sanket Verma, Rosie Pongracz, **Executive Director: **Rachel Kerestes

**Not attending: ** Andy Terrel, Mridul Seth

Information:

• Budget
  • will discuss proposed budget on Nov 19
  • Finance committee to meet Nov 24
  • Budget to TSC Nov 24
  • Board vote Dec 3
• Volunteer Policy to be distributed
• Topics for a future meeting:
  • Fundraising
  • Meeting minutes
    • Philosophy & Legal requirements
    • What was discussed, decision points reached, resolutions voted on

Discussion Items:

• Updates
• Elections
  • 50+ nominations and came up with a rubric for scoring
  • Filtered out:
    • Spam, didn’t fill out form
  • Weight them
  • Jim to write a blog post
    • How we got to top 15
      • Inspired by the ED hiring committee
      • Filtered out spam, CoI, incomplete forms
    • Some call to action -> go vote
• Coverage plan
  • Finance team to report to Rachel
  • Rachel to take over approvals
    • Set up operational controls for finance, signing authority, at which levels