03 December 2025

Minutes of a Regular Meeting of the Admin Board of Directors of NumFOCUS. All votes are reported in the form “(Y/N/A)” (in favor-Y, opposed-N, abstentions-A; e.g. “4-1-2” means “4 in favor, 1 opposed, and 2 abstentions”).

December 3, 2025

**Attending: **Julie Hollek, Rosie Pongracz, Andy Terrel, Mridul Seth, Sanket Verma

**Executive Director: **Rachel Kerestes

**Not attending: **

Information:

• Topics for a future meeting:
  • Fundraising
  • Meeting minutes
    • Philosophy & Legal requirements
    • What was discussed, decision points reached, resolutions voted on
  • 2026 Audit

Discussion Items:

• Updates
• Election Discussion
  • Agreement: if any of the 3 decline:
    • Go down the list in order of weighted vote
    • Raw votes as tie breaker
    • Board would then need to vote to install
  • Start date is Jan 2026
  • Motion
    • Accept James, Francesca and Noor as winners of the election
    • If the candidate-elects decline, runner up will be determined by next highest weighted vote. In case of a tie in the weighted vote, then the highest raw vote will be selected
    • Proposed by Mridul, second by Rosie
    • Vote: approved by 5/0/0
• Need to set the board schedule for 2026, can be done async
  • RK proposal a monthly meeting
  • Will still have strategic planning meetings
  • Should still have committee that need to meet more frequently
    • Audit
      • In CA, only a certain % members can be shared with finance committee
    • Finance
• Budget Resolution
  • Approve 2026 budget
  • Motioned by Julie, Second by Andy
  • Vote: Approved 5/0/0
• Quarterly Financial Reporting
  • The Board directs the ED to provide quarterly budget updates and financial reports with the Chair’s responsibility to schedule the reports at regular board meetings.
• Minutes
  • Public that budget was approved
  • Need resolutions published especially budget approval
  • Need board to go through and review internal notes
  • Wait until Dec 5 to publish board election resolution